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Legal Assistant, Office Of The Corporate Secretary

The Walt Disney Company

Posted Mar 27

Full Time

On SiteBurbank, California

Job Summary:

Do you have deep experience supporting attorneys and paralegals? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then an Administrative Assistant position in the Office of the Corporate Secretary at The Walt Disney Company might be right for you.

Our administrative support professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that supports The Walt Disney Company Board of Directors and has oversight of the Company’s vast international corporate subsidiary structure. This position will be part of the transformational team that will help achieve the department’s strategic goals to serve our growing international company and would work with some of the most creative, intelligent people in the business. Join us – apply today!

This position currently reports to the Vice President, Governance Administration, and Assistant Secretary.

You would be responsible for the day-to-day workings of the legal team you support. Our team has a global reach, supporting business units and functions across the entire enterprise, maintaining critical records and data on the Company’s global subsidiary structure, and ensuring compliance with critical governmental laws and regulations. It goes without saying that there will be legal billing, internal and external correspondences, and endless calendar jockeying, but this job is very much about people. The relationship you form with the team you support is absolutely critical because that’s what enables you to become a true partner. To be successful in this role you will need deep knowledge of the leadership and workings of the Office of the Corporate Secretary and our closest partners and stakeholders across the Disney enterprise. As the “face” of your department within The Walt Disney Company, your professionalism, loyalty, and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an administrative support professional is different! On any given day you might:

Responsibilities:

Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
Assist in the preparation and finalization of legal documents, including resolutions, consents, and officer certificates;
Prepare and route documents for electronic signature;
Manage corporate data and records in the legal entity management system and electronic minute books;
Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
Schedule conference rooms, meetings and video chats;
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
Handle extremely confidential, sensitive information, remembering that Disney is a publicly-traded company;
Draft letters and emails on behalf of the team you support;
Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some who are extremely senior in the organization;
Mentor and train other support professionals in hard skills like computer programs, and soft skills like teamwork;
Plan large, events off-sites and team-building activities;

Basic Qualifications:

Here’s what you will need to be successful in this role:

At least 5 year’s experience supporting attorneys and/or legal professionals;
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
Desire to immerse yourself fully and learn all aspects of your executive’s business;
Ability to multi-task and prioritize deadlines/deliverables;
Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
A calm head and steady hand to deal with the unexpected;
“EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
Complete reliability handling confidential, often highly sensitive information;
Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
Very strong organizational skills and extreme attention to detail; and
A highly professional demeanor, positive outlook, and a can-do attitude.

Preferred Qualifications:

It would be great if you also had these skills:

Experience at The Walt Disney Company
Experience working in a large public corporation corporate legal department or law firm; and
Good knowledge of electronic data management and record keeping.

Required Education

Education is important to us, here is what we are looking for:

Required-Bachelor’s degree and/or equivalent experience

About The Walt Disney Company (Corporate):

At Disney Corporate you can see how the businesses behind the Company’s powerful brands come together to create the most innovative, far-reaching and admired entertainment company in the world. As a member of a corporate team, you’ll work with world-class leaders driving the strategies that keep The Walt Disney Company at the leading edge of entertainment. See and be seen by other innovative thinkers as you enable the greatest storytellers in the world to create memories for millions of families around the globe.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with TWDC Enterprises 18 Corp., which is part of a business we call The Walt Disney Company (Corporate).

TWDC Enterprises 18 Corp. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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