Legal Assistant

Better Talent
Posted Jan 30
Full Time
Phoenix, Arizona

Company Overview

We don’t do mediocre, and we don’t do drama. We’re here to work together to get exceptional results for our clients.

If that’s the kind of firm you’ve been looking to work for, we’d like to introduce you to Giles Law - a Phoenix-based, woman-owned law firm focused on the needs of mid-sized businesses. We specialize in commercial and probate litigation and offer general counsel services to assist businesses in avoiding litigation. Our firm distinguishes itself as a forward-thinking legal practice committed to finding innovative solutions, advocating fiercely, and challenging the status quo in both our clients' cases and the legal profession.

As a values-driven firm, our core values include the following:

Integrity: Do what you say you are going to do, be who you say you are, and be accountable for your actions and for the truth to yourself and others.

Excellence: Do excellent—not just good—work.

Innovation: Be strategic when approaching client solutions and firm operations, always striving to use your unique gifts to craft new and valuable solutions.

Community: Always embrace your humanity, foster collaboration, respect your team members at work, and actively contribute to your broader communities beyond the workplace.

By maximizing our clients' growth, resources, and mental peace, we also maximize our own. For that reason, we’re seeking like-minded team members who possess a strong growth mindset.

_Ready to get started?

_ Apply today to use your skills and begin your journey toward success with our growing firm.

Position Summary

As a Legal Assistant at Giles Law, you'll be part of a dynamic team that values integrity, excellence, and community. Your role will involve meticulous organization, detailed management of case files, undertaking various law office/litigation support tasks, and working diligently under pressure.

As a team member, you’ll be empowered to use your expertise to ensure every aspect of case management is handled with precision and care.

_Why Giles Law?

_ Join us if you're looking for a professional environment that values accountability and offers growth opportunities. We understand the importance of work-life balance, which is why we also provide flexible telecommuting options. Your journey with Giles Law is not just a career path; it's an opportunity to be part of a values-driven firm committed to making a difference in the legal profession and our community.

Apply Today

If you have a growth mindset, you’re detailed, hard-working and ready to embark on a journey toward success, we’d love to hear from you today.

Responsibilities

  • Case File Management: Open new case files, including running conflict checks, scheduling consults, drafting fee agreements, and setting up files in the case management software.
  • Office Administration: Maintain office supplies, manage mail and deliveries, and ensure the distribution of mail to appropriate individuals.
  • Client Correspondence: Prepare and send out mailings to clients, third parties, and opposing counsel, including managing postage costs.
  • Document Handling: File case documents, record filing/service fees, and maintain digital records of pleadings and case documents for accuracy.
  • Deadline Coordination: Docket and calendar all case-related deadlines, encompassing court-imposed deadlines and internal deadlines as requested by attorneys.
  • Event and Meeting Organization: Schedule events, meetings, and Zoom calls, send out calendar invites and update contact information for all case parties.
  • Case Closure and Billing: Close case files, draft termination letters, prepare run sheets for couriers/process servers, and manage associated costs in the case management system.

Qualifications

  • 3+ years experience in a legal administrative role.
  • Knowledge of office equipment and proficiency with Microsoft Office
  • Commitment to confidentiality.
  • Excellent organizational and time management skills.
  • Analytical abilities and aptitude in problem-solving.
  • Excellent written and verbal communication skills.
  • Pleasant disposition, willing to work with multiple attorneys (who are all very nice and not jerks to work for. :) )

Compensation & Benefits

Annual Salary: $50,000+ based on experience and achievement.

Benefits

  • Paid time off, such as PTO, sick days, and vacation days
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Retirement benefits or accounts
  • Short-term disability insurance
  • Telecommuting options

Scheduling: Flexibility is key. Our small, dedicated team values efficiency and excellence. Your proactive approach is essential for mutual scheduling flexibility and maintaining high-quality work within designated time frames.