Posted Apr 10 Full TimeAliso Viejo, California Role Description
Role Proficiency:
Provides administrative support for Contract Services Team
Outcomes
- Assist and provide a range of legal support and administration to lawyers and other legal professionals that work at the Legal and Contract’s department
- Compare documents draft review research and organizational assistance to in-house attorneys in the negotiation of customer and vendor agreements and other corporate and commercial transaction documents
- Provide paralegal support on special projects (ex. M&A financings etc.)
- Must be proactive and able to identify issues legal risks and potential liabilities in order to report these to the corporate attorneys
- Process documents for signature and maintain executed agreements in repository
- Manage repository site including permissions folder creation and updates
- Conduct legal and factual research and statistical analyses as directed by reporting attorney
- Provide paralegal support in establishment of other entities in new countries intellectual property matters and discovery matters
- Organize and manage documents including the creation of spreadsheets and retrieval systems
- Coordinate the collection review and production of documents and responding to discovery requests
- Administer Legal Matter Management tool and facilitate payments to outside counsel
- Maintain and file corporate records including resolutions board of director changes annual reports etc.
- Coordinate and receive board and committee signatures for documents and materials
- Maintain the intellectual property portfolio and ensure prompt set up of IP matters
- Triage the Contract’s mailbox including routing and coordination in accordance with timeframes and SLA as set forth
- Manage multiple priorities track extensive detail and deliver within tight deadlines
- Demonstrate ability to be a team player and self-starter with drive and initiative
- High integrity and great judgment positive attitude and commitment to excellence
- Handles confidential information professionally and consistent with legal and ethical policies
- Collaborate across functional teams and foster collaborative environment
- Be available full-time at the corporate office
Measures Of Outcomes
- Timeline / SLA Adherence
- Quality of work output (# of rework required)
- Feedback from internal clients
Outputs Expected
Document Management:
- Transcribe and proofread legal documents
Calendar Management
- Maintain calendar and process expense reports for the department
Skill Examples
- Require 8 to 14 years of experience in relevant corporate paralegal experience
- Superior writing and oral communication skills
- Outstanding attention to detail as well as organizational and strong proofreading skills
- Ability to work with diverse groups and reach consensus
- Ability to multi-task and work under pressure
- Must be able to work independently
- Excellent time management skills
- People skills including good judgment and tact
- Experience working in international corporations and foreign business knowledge
- Ability to adapt to new technology
- Proficient in Microsoft Suite and Adobe Acrobat Professional
Knowledge Examples
- Experience in legal area for international and foreign business knowledge
- Paralegal certification and notary required
- B.A. or equivalent four-year post-secondary degree preferred
Skills
Adobe Acrobat Professional,Microsoft Excel,Microsoft Sharepoint