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Role Description

Role Proficiency:

Provides administrative support for Contract Services Team

Outcomes

• Assist and provide a range of legal support and administration to lawyers and other legal professionals that work at the Legal and Contract’s department
• Compare documents draft review research and organizational assistance to in-house attorneys in the negotiation of customer and vendor agreements and other corporate and commercial transaction documents
• Provide paralegal support on special projects (ex. M&A financings etc.)
• Must be proactive and able to identify issues legal risks and potential liabilities in order to report these to the corporate attorneys
• Process documents for signature and maintain executed agreements in repository
• Manage repository site including permissions folder creation and updates
• Conduct legal and factual research and statistical analyses as directed by reporting attorney
• Provide paralegal support in establishment of other entities in new countries intellectual property matters and discovery matters
• Organize and manage documents including the creation of spreadsheets and retrieval systems
• Coordinate the collection review and production of documents and responding to discovery requests
• Administer Legal Matter Management tool and facilitate payments to outside counsel
• Maintain and file corporate records including resolutions board of director changes annual reports etc.
• Coordinate and receive board and committee signatures for documents and materials
• Maintain the intellectual property portfolio and ensure prompt set up of IP matters
• Triage the Contract’s mailbox including routing and coordination in accordance with timeframes and SLA as set forth
• Manage multiple priorities track extensive detail and deliver within tight deadlines
• Demonstrate ability to be a team player and self-starter with drive and initiative
• High integrity and great judgment positive attitude and commitment to excellence
• Handles confidential information professionally and consistent with legal and ethical policies
• Collaborate across functional teams and foster collaborative environment
• Be available full-time at the corporate office

Measures Of Outcomes

• Timeline / SLA Adherence
• Quality of work output (# of rework required)
• Feedback from internal clients

Outputs Expected

Document Management:

• Transcribe and proofread legal documents

Calendar Management

• Maintain calendar and process expense reports for the department

Skill Examples

• Require 8 to 14 years of experience in relevant corporate paralegal experience
• Superior writing and oral communication skills
• Outstanding attention to detail as well as organizational and strong proofreading skills
• Ability to work with diverse groups and reach consensus
• Ability to multi-task and work under pressure
• Must be able to work independently
• Excellent time management skills
• People skills including good judgment and tact
• Experience working in international corporations and foreign business knowledge
• Ability to adapt to new technology
• Proficient in Microsoft Suite and Adobe Acrobat Professional

Knowledge Examples

• Experience in legal area for international and foreign business knowledge
• Paralegal certification and notary required
• B.A. or equivalent four-year post-secondary degree preferred

Skills

Adobe Acrobat Professional,Microsoft Excel,Microsoft Sharepoint